Worcester County Public Schools is partnering with Peachjar,
an e-flyer system that allows organizations to upload documents
electronically, request distribution to specific schools, and forward
automatically for review. Status of requests will be forwarded to the
organization's representative once approved or denied. The following
guidelines govern requests for information dissemination to Worcester
County Public Schools.
Outside organizations frequently ask schools to share information
promoting their services and/or activities, often requesting a copy of
the information to be sent home with students. With Peachjar, these
requests will now be managed electronically with distribution directly
to parents and via school websites. Organizations should visit www.peachjar.com to register and upload flyers.
Guidelines for Materials Being Requested for Distribution at One or More Schools
For-Profit Businesses: Requests coming from
for-profit companies generally are declined unless the organization is a
formal school or system business partner in fundraising. However, see
below for information regarding camps, afterschool and tutorial
programs.
Non-Profit Organizations: Activities sponsored by
non-profits that benefit children usually are accepted. These include
items such as children's plays sponsored by non-profit arts alliances,
charitable fundraisers where the proceeds go toward youth programs and
athletic events such as Little League registration and YMCA programs.
Previously organizations were tasked with providing enough copies of
materials to be distributed. With Peachjar, organizations may now upload
information and submit it to begin the approval process.
Government Agencies: The school system encourages
collaboration with other government entities. Approval is almost always
granted for publications promoting government-sponsored parks and
recreation programs, arts councils, etc. It is the organization's
responsibility to access Peachjar to upload copies of the material to be
distributed.
Camps, After-School and Tutorial Programs Not Affiliated with the School System:
We understand that many for-profit and non-profit organizations offer a
range of activities for our students to participate; however,
for-profit organizations may not distribute any materials to solicit
customers. For-profit organizations may submit flyers for events that
are free, open to the public and offer educational or extra-curricular
learning opportunities.
Worcester County Public Schools does not approve the distribution of:
- Materials for projects, activities or programs that would
publicize or promote a particular church, religious organization or
religious viewpoint.
- Materials for projects, activities or programs that would
publicize or promote a particular political party, political
organization or political viewpoint.
- Materials for events deemed not suitable for children.
Materials Being Requested for School or Districtwide Distribution
The Office of Public Relations follows the above guidelines when
determining whether information should be distributed through a school
community or districtwide. Because of the number of requests for flyer
distribution, flyers must be submitted at least two weeks prior to the
distribution date. Please allow five business days for review of your
flyer.
Process for Requesting School Community or Districtwide Distribution
- The organization/company submits a request through Peachjar, at www.Peachjar.com.
- The organization/company contact person will receive an email
from Peachjar via the Office of Public Relations of their decision.
- If approved, the publication is forwarded to the indicated school(s) as requested.
Please note the following:
- Approval of the material for distribution does not indicate that
Worcester County Public Schools endorses the service or program, and as
such, a disclaimer will be added to all distributed flyers.
- In addition, the Office of Public Relations does not review
proposals for after-school programs or curriculum-related programs such
as character education proposals, motivational speakers, cultural arts
performances, etc., that are to be held during the school day. These are
reviewed by school and district administrative personnel.